Information for Presenters

Poster Guidelines

Poster Size

There will be four posters per board (two per side), therefore posters must be no larger than 44. 5 inches high x 45.5 inches wide. If your poster exceeds these specifications, it may be subject to removal. Posters will adhere to the boards using push pins that will be provided.  

Poster Display

Each poster will be assigned a number. You will put your poster next to this number. There will be two (2) posters per side of each panel-board. Therefore posters must be no larger than the maximum (44.5 inches high by 45.5 inches wide) or (113.03 cm high by 115.57 cm wide). If your poster exceeds these specifications, it may be subject to removal. Posters will be affixed to the panel-boards using push pins. It is suggested that you apply at least one push pin in each of the four corners of your poster. (Note: An adequate supply of push pins will be available throughout the poster hall.)  

Poster Set Up and Teardown

Posters will be displayed in Kamehameha Exhibit Hall 1 at the Hawaii Convention Center. They will be organized in session groupings for the entire meeting to maximize opportunities for viewing. Posters can go up Sunday, 19 June, from 13:00 to 17:00 and will remain in place through 14:00 on Friday, 24 June. They should be removed by Friday, before 19:00 or they will be discarded.  

Poster Sessions

There are three designated poster sessions:

Monday, 20 June 18:00 to 19:30
Tuesday, 21 June 18:00 to 19:30
Wednesday, 22 June 18:00 to 19:30
Refreshments and snacks will be available during the poster sessions. Poster presenters have been assigned a specific day for interaction with attendees, but they may be at their poster any time the poster hall is open. The poster session times do not conflict with concurrent oral presentations.  

Suggestions for Poster Preparation

The following are some very general suggestions for preparing your poster:

  • Minimize text - use images and graphs instead.
  • Keep text elements to 50 words or fewer.
  • Use phrases rather than full sentences.
  • Use an active voice.
  • Avoid jargon (depends somewhat on audience).
  • Left-justify text; avoid centering and right-justifying text.
  • Use a serif font (e.g., Times) for most text - easier to read.
  • Sans-serif font (e.g., Helvetica) OK for titles and headings
  • Text should be at least 24 point in text, 36 for headings.
  • Pay attention to text size in figures - it must also be large.
  • Title should be at least 5cm tall.
  • Use a light color background and dark color letters for contrast.
  • Avoid dark backgrounds with light letters - very tiring to read.
  • Stick to a theme of 2 or 3 colors - much more will overload and confuse viewers.
  • If you use multiple colors, use them in a consistent pattern - otherwise viewers will spend their time wondering what the pattern is rather than reading your poster.
  • Overly bright colors will attract attention - and then wear out readers' eyes.
  • Consider people who have problems differentiating colors, especially when designing graphics - one of the most common is an inability to tell green from red.
 

Poster Printing in Honolulu

If you would like to print your poster in Honolulu, Hon Graphics printer is located approximately 3 miles from the Hawaii Convention Center. They can do large format printing of posters. The preferred format to send would be PDF. Contact the printer listed below directly if you are interested in finding out firm prices, file requirements, and more details.

Hon Graphics
832 Queen Street, Honolulu, HI 96813 (about 3 miles from Convention center)

Contact either Kyle or Francis at hongraphics@gmail.com
Phone Number: (808) 589-0300

Hon Graphics will accept large file transfer via an upload to Dropbox. Please allow at least a 24-hour turnaround time per poster. Estimated prices are based on $5.75 per square foot for printing.
For the lamination allow $15.50 (24 x 48) to $41.40 (48 x 48). The price to deliver to the convention center is $23.00.